Driving document creation from 4 hours to 15 minutes
In the fast-paced world of engineering and infrastructure, where precision and timelines define success, even a seemingly small inefficiency can create costly ripple effects. For Gannett Fleming—a renowned engineering and infrastructure firm with a legacy of delivering complex transportation, water, and environmental projects—time was being lost in an unlikely place: resume and project profile creation
The Hidden Bottleneck
Before their transformation, Gannett Fleming’s team faced a
frustrating challenge: creating internal documentation—like employee
resumes and project profiles—took 3 to 4 hours per document.
Each entry required painstaking manual data entry, cross-checking
details from multiple systems, and formatting everything into Adobe
InDesign templates. The process wasn’t just slow—it was prone to
human error and difficult to scale as the company grew.
This inefficiency was eating up valuable time that could’ve been
spent on strategic initiatives and client-facing work. Worse, it
limited their ability to respond quickly to RFPs and showcase the
full breadth of their team’s experience in real time.
Enter Imperium Dynamics
Recognizing the need for change, Gannett Fleming partnered with
Imperium Dynamics, known for its expertise in low-code
innovation through Microsoft’s Power Platform. The goal? Automate
the document generation process while ensuring accuracy and
scalability.
In just a two-month engagement, the Imperium team devised a
solution that integrated Power Platform with Adobe InDesign using
custom plugins and Azure Blob Storage. With the new system, employee
and project data now flows directly from Gannett Fleming’s CRM
(Dataverse) into pre-built InDesign templates—automatically.
Louise Forney, PMP
Our team was impressed by Imperium 's capacity to craft a unique solution that met our stakeholders' needs. The Imperium team demonstrated professionalism, responsiveness, thoroughness, and was delightful to collaborate with.
The Results
Measurable and Meaningful
The transformation was nothing short of remarkable:
- 12x Operational Efficiency: Document creation time dropped from 4 hours to just 15 minutes.
- Enhanced Accuracy: By eliminating manual entry, the team saw a dramatic reduction in formatting and data errors.
- Scalability Built-In: The solution was designed to grow with Gannett Fleming’s evolving needs, supporting a larger volume of projects and employees without adding administrative burden.
No longer bogged down by slow, manual processes, Gannett Fleming's
teams now operate with agility and confidence. They can respond to
opportunities faster, highlight their talent with up-to-date
resumes, and scale their documentation needs seamlessly as the
company expands.
As industries push toward leaner, smarter operations, Gannett
Fleming is leading by example—proving that with the right tools and
partners, the back office can become a competitive edge.